Built for self-performing contractors
Every license, certification, permit and policy tracked before it lapses.
Compliance Vault is built for contractors who do the work with their own crews, trucks and tools in the field. Track licenses, insurance policies, certifications, permits, registrations, prequalifications and renewal deadlines from one centralized dashboard.
Know your compliance status instantly
A sample of the dashboard your team sees at login — one screen that answers whether you're clear to work tomorrow.
Compliance score
Cleared to work
Current records count full credit. Anything inside 30 days counts half.
Active records
218
Across company, fleet, crews and projects
Expiring this month
3
Inside the 30-day window
Upcoming renewals
18
Due in the next 90 days
See Compliance Vault in action
Track licenses, certifications, permits, insurance policies and registrations from one dashboard.
Expired
1
30 days
3
90 days
18
Current
196
Class A Contractor License — VA
Contractor Licenses · Company
General Liability — Policy GL-4471
Insurance Policy (Self) · Company
Flagger Certification — R. Alvarez
Employee Certifications · Employee
DOT Medical Card — T. Boyd
Medical Cards · Employee
Reg. — Tandem Dump #F-118
Vehicle Registrations · Fleet
Why Compliance Vault Was Built
Compliance Vault was built by a self-performing contractor who wanted peace of mind and real risk reduction for his business — instead of constantly learning too late that a license, insurance policy or certification was about to expire or was already expired. When you run your own crews, equipment and trucks, tracking licenses, insurance policies, certifications, permits, registrations, prequalifications and renewal deadlines across spreadsheets, email folders and shared drives is not just inefficient — it is a liability. Compliance Vault centralizes those records, makes deadlines visible and helps teams stay ahead of lapses before they turn into lost work, downtime or liability.
Upload your information in minutes, not days
Getting started is simple. Add records the way that works best for your team — from a photo in the field, a spreadsheet in the office, or a quick manual entry. AI reads the details for you, so most records are organized before you finish your coffee.
Snap a photo
Take a picture of a license, insurance card or certification with your phone and AI extracts the key details.
Bulk Data Import
Import compliance records from Excel files, CSV files, or pasted spreadsheet data. Use it when compliance information already exists in rows and columns.
Upload a PDF
Drop in a policy declaration, certificate of insurance or permit and let AI pull out dates, numbers and names.
Type it in
Enter a record manually when you do not have the document yet. You can always attach the file later.
How It Works
Upload Document
Store licenses, permits, certifications, insurance documents and registrations.
Track Expiration
Monitor renewal dates and compliance deadlines from one dashboard.
Receive Reminder
Notify responsible team members before important dates lapse.
Stay Compliant
Keep company, employee, fleet, project and vendor records current.
Built For The Contractors Who Do The Work In The Field
Whether you run your own crews, trucks and equipment or self-perform trades directly on site, Compliance Vault centralizes the records and deadlines your team cannot afford to miss.
Who Uses Compliance Vault?
Owner
Maintain visibility into company-wide compliance.
Operations Manager
Track records across company, employee, fleet, project and vendor categories.
Safety Manager
Monitor employee certifications, training records, medical cards and safety-related documents.
Foreman / Field Supervisor
Keep crew certifications, operator cards and equipment records current from the job site.
Controller
Track insurance policies, business licenses, contractor licenses and corporate compliance records.
Fleet Manager
Monitor vehicle registrations, equipment certifications and fleet-related deadlines.
Compliance Coordinator
Centralize records, reminders, notes and document history.
Three Ways To Create Compliance Records
Manual Entry
Quickly create compliance records one at a time.
Bulk Data Import
Import compliance records from Excel files, CSV files, or pasted spreadsheet data.
Use when compliance information already exists in rows and columns.
AI Document Upload
Upload a PDF, image, or photo and allow Compliance Vault to extract information for review.
Built Around The Compliance Records Contractors Actually Track
Track company, employee, fleet, project and vendor compliance records without relying on disconnected spreadsheets, email folders or shared drives.
Expiration radar
See what's expired, what's due in 30 days and what's due in 90 days the moment you log in.
Every record on file
Upload the PDF or a photo from the field, tag the responsible team member and the dates.
Audit-ready library
Search by name, filter by category and type, and sort by expiration when the prequal packet is due.
Built for the office and the field
Upload compliance records from your desktop, tablet, or mobile device.
- Upload PDFs
- Take photos from your phone
- Store compliance documents
- Track expiration dates
- Receive renewal reminders
Item
Flagger Certification
Category
Employee Certifications
Applies To
Employee
Expires
09 / 12 / 2026
Every category, one library
Ready To Stop Tracking Crew Compliance In Spreadsheets?
Track licenses, certifications, permits, policies, registrations and other compliance records for self-performing contractors in one centralized platform.